Connecticut: Verify Employer and Landlord References Quickly Online

In Connecticut, as in many other places, verifying employer and landlord references quickly and online can help streamline the tenant screening process. Here are steps you can take to verify employer and landlord references quickly online in Connecticut:

1. Tenant Authorization: Before proceeding with any background checks or reference verifications, obtain written consent from the tenant. This consent should be included as part of the rental application or in a separate authorization form.
2. Request Tenant Information: On the rental application, ask tenants to provide their current employer’s contact information, including the company name, supervisor’s name, phone number, and email address. Also, request contact information for their current and previous landlords.
3. Use Online Tenant Screening Services: Utilize online tenant screening services or background check companies that offer reference verification as part of their services. Some services may include:
   • TransUnion SmartMove: Offers tenant screening services that can include employment and rental history verification.
   • Checkr: Provides background check services that can include employment verification.
   • RentPrep: Offers tenant screening services that may include employment and rental history checks.
4. Employment Verification:a. Contact the tenant’s current employer directly using the provided contact information. You can call, email, or fax the employer to verify the tenant’s employment status, job title, and income. Mention that you are a landlord conducting a reference check.

   b. Some tenant screening services may offer automated verification methods that can speed up the process.

5. Landlord Reference Verification:a. Contact the tenant’s current and previous landlords using the provided contact information. Ask about the tenant’s rental history, including rent payment punctuality, lease compliance, and any issues during their tenancy.

   b. Make sure to verify the authenticity of the references by cross-checking the provided information with public records or online directories.

6. Review and Evaluate Information: Once you’ve collected information from employer and landlord references, carefully review the details to determine if the tenant meets your rental criteria. Consider factors such as rental history and income stability.
7. Compliance with Fair Housing Laws: Ensure that your reference verification process adheres to Connecticut’s fair housing laws and federal fair housing regulations. Treat all applicants equally and base your decisions on objective criteria.
8. Inform the Tenant: Notify the tenant of your decision based on the reference checks. If the tenant is approved, provide them with written notice and instructions on the next steps in the rental process. If they are denied, provide an adverse action notice explaining the reason for the denial, as required by federal law.
9. Secure Data: Protect the personal and sensitive information of applicants and references. Store it securely and follow data protection regulations to maintain confidentiality.
10. Charge Application Fees: You can typically charge applicants a reasonable application fee to cover the cost of reference verification and administrative expenses. Ensure that your fees comply with Connecticut’s regulations.

Always stay informed about state and local laws and regulations regarding tenant screening and follow the appropriate procedures to avoid legal issues or discrimination claims. Consulting with legal counsel or a property management professional who is familiar with Connecticut’s specific rental laws can also be helpful.