1. Use Proper Format: Format the letter as a formal business letter. Include your name, address, the date, your landlord’s name and address, and a subject line indicating the purpose of the letter.
2. Salutation: Address your landlord using a formal salutation such as “Dear [Landlord’s Name],”
3. State Your Intent: Clearly state that you are writing to give a 30-day notice of your intent to move out. Be direct and specific in mentioning the intended date of your departure. For example, “I am writing to inform you that I will be vacating my apartment at [your current address] on [specific move-out date], which is 30 days from the date of this letter.”
4. Express Gratitude: Express gratitude for the time you’ve spent in the rental property. This helps maintain a positive tone and shows respect to your landlord. For instance, “I want to express my gratitude for the opportunity to have lived in [current address] for the past [duration of your tenancy].”
5. Provide Forwarding Address: Include your new address so your landlord knows where to send any correspondence or the security deposit refund. This is also important for legal and administrative purposes.
6. Mention Move-Out Inspection: Offer to schedule a move-out inspection with your landlord to assess any potential damages and determine the return of your security deposit. State your willingness to cooperate during this process.
7. Signature and Date: Sign the letter using your full legal name and include the date. This adds a personal touch and validates the notice.
8. Contact Information: Include your phone number and email address so your landlord can easily reach you if needed.
9. Closing: Use a polite closing phrase such as “Sincerely,” followed by your typed name.
10. Proofread: Before sending the letter, carefully proofread it to ensure it is free of grammatical errors and typos. A well-written, error-free letter conveys professionalism.
Sample 30-Day Notice Letter:
[Your Name] [Your Address] [City, State, ZIP Code] [Date] [Landlord’s Name] [Landlord’s Address] [City, State, ZIP Code]Subject: 30-Day Notice of Intent to Vacate
Dear [Landlord’s Name],
I am writing to provide a formal 30-day notice of my intent to vacate the rental property at [your current address]. My planned move-out date is [specific move-out date], which falls exactly 30 days from the date of this letter.
I want to express my gratitude for the opportunity to have lived in [current address] for the past [duration of your tenancy]. I have enjoyed my time here and appreciate your prompt attention to maintenance requests and other matters.
Please find my new address below for your records:
[Your New Address] [City, State, ZIP Code]I am open to scheduling a move-out inspection at your convenience to assess any potential damages and facilitate the return of my security deposit. Please feel free to contact me at [your phone number] or [your email address] to arrange a suitable time.
Thank you once again for your understanding and cooperation. I look forward to completing this transition smoothly.
Sincerely,
[Your Full Name] [Signature] [Date]Remember to adapt the above template to your specific situation, adding any necessary details or customizations as needed. Keep a copy of the letter for your records and consider sending it via certified mail or delivering it in person to ensure it reaches your landlord.
Steve Schappert Founded, and is the broker at Connecticut Real Estate, Schappert owns The Connecticut Art Gallery and Home & Art Magazine Steve also designed, built, and shipped a zero-energy double-walled home to Germany. Schappert is an abstract painting artist and has painted, renovated and provided energy audits for over 1300 homes.
When it comes to real estate, construction and energy efficiency, Steve Schappert is one of the most sought-after experts in the field. With more than 40 years of experience in these areas, he has become a trusted source for reporters looking for insights on the industry. From helping develop net-zero homes to advising on sustainable building practices, Schappert’s knowledge and expertise is unrivaled. Whether it’s for a news article or an in-depth magazine story, reporters turn to Steve Schappert as a reliable source of information. With his expertise and guidance, they can ensure that their stories are accurate and up-to-date.
In the last year I have been interviewed by ABC News Manhattan, Connecticut Magazine and featured in 2 articles in The Washington Post.
If you are looking for a creative broker that thinks outside the box and has been a recognized expert for over 30 years call or text 203-994-3950